Sat, Dec 9, 2023
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Meeting minutes for the 2023 Annual Meeting
VILLA SPRINGS OWNERS ASSOCIATION (VSOA) ANNUAL MEETING
SPRINGFIELD VOLUNTEER FIRE DEPARTMENT
NOVEMBER 5, 2023
CALL TO ORDER: The annual meeting of the VSOA was called to order by President Bryan
Promes at 2:00 PM.
ATTENDANCE: There was a total of 44 homeowners represented (30 present and 14 by Proxy)
which represents 52% of 85 homeowners. A quorum was present.
WELCOME NEW AND EXISTING MEMBERS: All members present introduced themselves by
name and lot number.
SECRETARYS REPORT: Minutes from November 6, 2022, Annual Meeting were approved by the
Board at their June 15, 2023, public meeting.
TREASURERS REPORT: Treasurer Hank Schwarz reviewed financial handouts.
Balance Sheet as of September 30, 2023
Profit and Loss as of September 30, 2023
Proposed Budget for October 1, 2023, to September 30, 2024
a. MOTION made to add $250 for the Fish Tournament by Whitney Lichtenberg
and seconded by Diana Foral. MOTION PASSED. Budget approved.
COMMITTEE REPORTS
a. All pools that were in non – compliance have been addressed and informed that
the need for and process to get Flood Plain approval and County Permits are
required and can take a significant amount of time to acquire.
a. Aaron reported that the Blue/Green Algae was sprayed for in late May and is
down from 2 years ago. It was noted that some weeds are needed to benefit the
survival of smaller fish. Each homeowner is responsible for the maintenance of
weeds off their beach/seawall areas.
b. Catfish and Walleye have been added to the lake.
a. Halloween Gathering: Went very well with 51 “kiddos” signed up. Assistance in
organizing and managing this event was requested.
b. 2023 Christmas Gathering: Chad Nolte has graciously offered host this year’s
gathering at his establishment in Springfield on December 2nd. More information
to follow via email.
a. Boat Stickers: 19 have been requested and issued along with documentation of
the boat and motor type. If anyone needs a sticker as required, please contact
Bryan.
b. Lot 35 compliance complaint was addressed and resolved.
c. Pools: 3- Non-conformance complaints (Lots 41, 71, & 75) have been addressed.
d. Boating Issues: Non-Compliance with Boating Rules and Regulations were
addressed and handled in an amicably manner with positive outcomes.
OLD BUSINESS
a. February 21, 2023: Closed Meeting
b. June 15, 2023: Open Meeting
c. August 2, 2023: Closed Meeting
d. Closed meetings were required due to the sensitive nature of the meetings
regarding the pending lawsuit of Brase vs VSOA.
a. $3,075.00 has been spent to date defending the Association.
b. Litigation is ongoing at this point.
a. Will remain Open.
a. All members will receive 24-hour notice via email when burning is to
take place.
b. NO GRASS CLIPPINGS, LEAVES OR ROOT BALLS ARE PERMITTED.
a. Boat Dock: Approximately 3 trees will be removed. Anyone wanting
firewood should contact Bryan.
b. Private Trees: Those hanging over the road must be trimmed back by
the homeowner.
a. Do not dispose into the lake or intentionally leave on the streets.
a. North Shore Drive and Sandy Point Road: Milling and resurfacing was
completed in September 2023.
b. Cottonwood Lane: Patches were performed in areas of current need.
c. Total cost: $176,936.00 by ManMann Asphalt.
d. Maintenance: Will be placed on an ongoing schedule to preserve the
life and integrity of the new surfaces.
a. The 2018 Annual Owners Minutes were read by President Promes that
addressed the approval of an “ongoing” annual assessment for road
repairs and replacement. Annual Dues was raised from $325/year to
$825/year. The assessment will remain in place until a motion is made
and passed at an annual VSOA meeting to decrease/remove this
assessment.
A MOTION was made by Chuck Phillips and seconded by Shari Nolte that
this account be limited to an aggregate total not to exceed $400,000.00.
Discussion followed and a vote was taken. The MOTION failed.
b. Cottonwood Lane: The current ESTIMATE to mill and resurface is
$321,000.00. Our Road Improvement fund currently has a balance of
$92,000.00. Thus, the annual $500.00/lot (85) will stay in place until
such time as funds are available to do improvement work on it. The
estimated lifespan of Cottonwood Lane, after the repairs that have been
done, is 6-8 years. It was noted that Lakeview Drive has been in place
for perhaps 50-60 years and had minor repairs done in 2019.
Cottonwood Lane has provided approximately 25 years of service.
c. Lakeview Drive: It will need the same treatment in the future.
d. Road Maintenance: Secretary Ficenec provided President Promes with
an email from ManMann Asphalt detailing recommended maintenance
for the new surfaces on North Shore Drive and Sandy Point Road. It was
decided that Secretary Ficenec will solicit a bid from ManMann to
service ALL our roads from here on out to preserve their life expectancy.
Those who signed up are: Rodney Brase and Chuck Phillips. Secretary Ficenec will
chair this committee.
NEW BUSINESS
th of July Firework: Diana Foral spoke regarding the cost and liability. The past budget
was $4,500.00 before discontinuing. Diana made a MOTION to allocate $1,500.00 from
the Lake Fund. Whitney Lichtenberg seconded. Discussion ensued. Diana amended the
MOTION to add a line item to the 2023⁄24 budget of $1,500.00. Shari Nolte seconded.
Discussion ensued. Vote was taken. MOTION PASSED.
means for owners to dispose of items from their property that do not belong in the burn
pile to enhance the appearance of our community. MOTION was made by Diana and
seconded by Shari Nolte. Discussion followed. It was decided to have a (1) day
community clean up day on the first Saturday of May. The Dumpster is to be placed in a
location “To Be Determined” and be monitored continuously to deter unwanted
materials or non-resident “donations”. MOTION PASSED. Chad Nolte volunteered to be
available as a monitor and asked for others to assist.
a. President Promes requested nominations from the members.
i. Vice President: Aaron Klusmire was nominated. He accepted the
nomination. No other nominations were offered. Aaron Klusmire was re-
elected for 2 years.
ii. Treasurer: Hank Schwarz was nominated. He accepted the nomination.
No other nominations were offered. Hank Schwarz was re-elected for 2
years.
iii. Board members: Two openings.
Chad Nolte was nominated. He accepted.
Julie Peterson was nominated. She accepted.
No other nominations were offered.
Chad and Julie were elected to fill (2) year positions on the board.
ADJOURNMENT
Report respectfully submitted by Secretary Terry Ficenec
November 5, 2023